Stores Supervisor

Position Title: Stores Supervisor

Job Purpose: Responsible for overseeing a wide variety of warehouse activities including shipping and receiving raw materials and/or finished goods and maintaining inventory and associated records

Key Accountabilities:

Inventory Replenishment

• Control and maintain current stock levels and material documentation
• When dispatching materials ensure all required documentation and guidelines are provided
• Receipt & Issuing of Goods
• Coordinate receiving inspections with QC before accepting materials
• Manage all consumables in compliance with requested specifications
• Issue materials and items upon completion of valid requisition documents / vouchers

Storage of Raw Materials and Consumables 

• Order raw materials in a timely manner to comply with production department requirements
• Plan the incoming material offloading process to ensure that proper space storage is arranged, and port demurrage is avoided
• Ensure that Stores items are clearly marked, and physical stock count is taken periodically in order to verify with LN system and minimize the stock level
• Control the raw material stock and aging levels, and report to the management to ensure the raw material are usable

Teamwork & Employee Excellence

• Enhance work environment to promote and drive employee engagement and team effectiveness
• Conduct annual performance appraisals and provide staff feedback regarding strengths, areas for improvements and development opportunities
• Establish KPI’s for individual units and ensure that they are aligned with FPI’s mission and vision

HSE

• Comply with relevant safety, quality and environmental control procedures and instructions
• Use personal protective equipment and safety gear when performing assigned tasks
• Keep operational areas clean and well organized to prevent incidents and accidents
• Maintain assigned tools, equipment and machinery in good working order
• Report unsafe acts, incidents or safety violations
• Develop a safety culture by ensuring all staff comply with HSE policies and procedures
• Participate in QHSE audits, incident reporting and review of QHSE performances as required

Span of Communication:

• Internal: General Manager, All Line Managers
• External: Shipping and clearing agents (when requested)

Qualification, Experience & Skills:

Required Qualifications:

• Bachelor’s Degree in Business Administration or equivalent

Preferred Experience:

• 3 to 5 years stores / warehousing experience
• At least 2 years in supervisory role

Job-Specific Skills:

• Control of stocks
• Ability to identify mechanical and electrical items for storage
• Ability to read and clearly relay technical specifications
• Ability to operate ERP systems

 Competencies:

•  Leadership and motivation
• Attention to details
• Analytical skills
• Good English communication

Bachelor’s Degree in Business Administration or equivalent