Process Associates - Bids and Proposals

JOB PURPOSE: 

To perform operational tasks in the relevant domain of (BIDS and PROPOSAL). for FPI Group, using defined and written down process guidelines and procedures in achieve the targets / SLAs such as volume, timeliness, productivity, quality and customer experience.

Role based operational domain function and related scope: BIDS and PROPOSAL.

KEY ACCOUNTABILITIES:

PROCESS MANAGEMENT:

• Adhere to process guidelines and Standard Operating Procedures (SOPs) to achieve the operations targets / SLAs such as volume, Turn Around Time (TAT), productivity, quality and customer experience.
• Identify opportunities for process improvements and contribute to implementation of effective solutions.
• Measure performance in own area of work against targets / SLAs in order to deliver the performance standards expected.
• Adjusts effectively to new processes and shows a strong sense of urgency (timelines, follow ups etc) about getting the work done. 

KNOWLEDGE MANAGEMENT:

• Exhibit basic understanding of the FPI business / domain knowledge sufficient to execute own work as per expected standards
• Effectively utilize the Process Manuals, Instruction Guides, SOPs for performing work
• Contribute to storage and dissemination of knowledge and development of Knowledge Management systems, processes and tools. 

EFFECTIVE COMMUNICATION: 

• Ask questions to clarify understanding, delivers written and verbal communication in a clear, logical manner
• Prepare and present documents and reports that can be well understood and as per FPIG standards 

TEAMWORK:

• Work effectively in groups by actively participating in team discussions; Seek opinion of team members who have expertise in certain areas; Share knowledge and best practices with teams.
• Demonstrate the ability to balance individual and team priorities, voluntarily extend support when needed to complete shared tasks 

CUSTOMER RELATIONSHIP:

• Actively seek information to understand stakeholder / customer needs; promptly modify approach to resolve problems and gain higher acceptability with them.
• Be attentive to diversity and cultural sensitivities and keep stakeholder / customer needs as primary focus and respond to business queries in a polite manner even under situations of high pressure. 

ACTIVE LEARNING AND EYE FOR DETAIL: 

• Check for errors in own work before submission and demonstrates an eye for detail in the execution of tasks.
• Show flexibility to change as per work instructions / changing needs and the ability to learn from challenging events. 

SPAN OF COMMUNICATION: 

Internal: Process Experts, Operations Managers, Shared Service Manager

External: Business Stakeholders, All Clients 

JOB RELEVANT INFORMATION (BOUNDARIES & DECISION MAKING AUTHORITY): 

• Processes supported: As Per Operational Function and Domain Scope
• Countries supported: Americas, EMEA, GCC and Asia
• Performs tasks as per process manuals, instruction guides and SOPs in the relevant domain
• Works under the direct supervision of the Operations Manager and with the support and guidance of Process Experts
• Collaborates with members of his / her team and other teams

QUALIFICATIONS, EXPERIENCE, & SKILLS: 

Work Experience:

• 1 - 3 years of experience in Manufacturing Set-up or a Global Shared Services 

Industry Experience:

• Manufacturing Industry Experience (preferred)
• Engineering Services
• Financial / KPOs / BPOs industry experience with an offshoring set-up in Bids, Proposal Process.
• Specifically in the areas such as Role based domain expertise Bids and Proposal Process 

Education:

• Bachelor’s Degree in Science or Engineering, B.Tech/Diploma (Specifically for Operational Function related to Manufacturing).
• Master’s / Bachelor’s Degree/Diploma in Engineering/Commerce / Business Administration or equivalent. 

Language:  

• English 

Customer Management:

• Understanding of diverse stakeholders and Cross-Cultural Sensitivity 

COMPETENCIES: 

Business / Functional:

• Process Knowledge, understanding of SLAs
• Domain knowledge in the areas specific to the respective domain role. 

Technical:

• ERP and System Exposure (Like BAAN, Ariba, PeopleSoft, SRM, SAP, MS-Outlook, MS-Access, MS-Excel) 

Non-Technical / Behavioural:

• Basic Analytical Skills
• Attention to Detail
• Basic Presentation & Communication Skills
• Role Model – FPIG Values and Ways of Working
• Positive attitude for learning
• Proactive approach and Demonstrate Initiative
• Quality Mindset
• Team Player
• Understanding of Business

Bachelor’s Degree in Science/Engineering, B.Tech/Diploma (Specifically for Operations Functional)