Proposal Specialist I

JOB PURPOSE: Responsible for preparation of all Technical and commercial bids, CRM data entry, assist in annual budget preparation and work with Proposal Manager in all pre-bid commercial and technical aspects of the project. 

KEY ACCOUNTABILITIES:

Bids and Proposals

• Review and identify client’s requirements
• Responsible for internal processing of RFQ’s.
• Update the proposal control register insuring timely submission.
• Maintain and Control Opportunities and Quotes in the CRM
• Work closely with Technical /Design /Planning /Delivery /Engineering /Legal and Contracts/Site service / Projects/Finance to and collate their necessary inputs for Bid Preparation.
• Prepare the pricing of the bids as per the set bidding strategy by the Proposal Manager.
• Insure that the products offered are value engineered by the technical team.
• Work with the client for any technical / commercial clarifications prior to bid submission
• Prepare the commercial and technical Bid package in line with the client requirements for Proposal Manager / Director’s approval.
• Prepare by Weekly report on Bids submitted and maintain the status of the projects in liaison with the Sales team.

Budgeting

• Work with the Sales team / Proposal Manager / Director to prepare the annual sales budget.
• Compile the BOQs and the technical summary for the budgeted projects for ERP processing.

Legal and Contracts

• Work with legal / Contracts division to get their comments on the purchase contract terms and conditions and submit for Proposal Manager’s review.

Technical affairs

• Review the system summary along with the technical engineer to make sure that the client requirements are met and propose any changes which can imply a commercial advantage.
• Tabulate the technical bid evaluation sheet for Proposal Manager’s review and approval and sign off.
• Prepare Prequalification / technical submittals and insure that the documentation is in line with the project requirements.

CRM Management

• Insure that the received RFQ’s are properly logged in the CRM.
• Insure that all the sales Quotations and orders are processed through CRM.

Post Order support

• Review the purchase orders and insure that the prices and other commitments are in line with the final agreement for Proposal Manager’s review.
• Arrange for the post order approval from Finance, Legal and technical.
• Prepare the Sales Order and process through Pipeline.
• Responsible for providing inline prices for additional requirements during the project execution.
• Work with the project team during the order execution to ensure that all the techno commercial issues are resolved timely ensuring customer satisfaction.

SPAN OF Communication

Internal:

• Director- Bids, Proposals and Costing
• Proposal Manager
• Costing Department
• Area Sales Managers
• VETM Department
• Component Design team
• Engineering offices (ENOIA / DFI)
• Technology Division
• Central Planning
• Contracts / Legal Dept
• Plant Managers
• Project Managers / Engineers
• Quality Control Departments
• Delivery Departments
• Production & Planning Departments
• Site service Departments

External:

• All Key Clients
• All Sales Offices
• Agent / Distributors

QUALIFICATIONS, EXPERIENCE, & SKILLS

Candidate must be fluent in German and in English

Required Qualifications:

• Bachelor Degree in Engineering or equivalent

Preferred Experience:

• 3 to 4 years

Job-Specific Skills:

• Product Knowledge.
• Good communication skills.
• Good Coordination skills.
• Database skills & Software skills (CRM, Word, Excel, PowerPoint, etc)
• Time management
• Technical and Product Knowledge.
• Good Analytical abilities
• Team Player
• Self-management skills
• Problem solving ability
• Creative thinking

COMPETENCIES

Core Competencies:

• Shall be capable of understanding client’s requirement and to analyse and conclude on how to comply based on the company’s current capabilities
• Expertise in working with large volume of data
• Expertise in working with Microsoft CRM
• Document presentation skill
• Ability to understanding cultural differences to empathize and work with multi culture clients
• Team player
• Creative Thinking
• Initiative
• Attention to Details
• Strong communication skills